Question 1

What is Procelyn?

Accepted Answer

Procelyn is an AI-powered invoice automation tool that extracts data from invoices and automatically populates Google Sheets. Simply upload a PDF or image of an invoice, and Procelyn uses Google's Gemini AI to extract key information like amounts, dates, vendor names, and tax details. The data is then organized in your spreadsheet, saving hours of manual data entry each week. Perfect for SMEs, freelancers, and accounting professionals who want to eliminate tedious invoice processing work.

Question 2

How does Procelyn work?

Accepted Answer

Procelyn works in three simple steps: First, upload your invoice (PDF, JPG, or PNG) through our web interface. Second, our AI powered by Google Gemini analyzes the invoice and extracts all relevant data including amounts, tax, dates, and vendor information. Third, the extracted data is automatically appended to your connected Google Sheet in an organized format. The entire process takes seconds, and you can batch process multiple invoices at once.

Question 3

What file formats does Procelyn support?

Accepted Answer

Procelyn supports the most common invoice formats: PDF documents, JPG images, and PNG images. Our AI can extract data from both digital invoices (generated by software) and scanned paper invoices. The file size limit is 5MB per invoice, which accommodates virtually all standard business invoices including multi-page documents. You can also batch process up to 15 invoices at once.

Question 4

Does Procelyn work with Google Sheets?

Accepted Answer

Yes, Procelyn is specifically designed to work seamlessly with Google Sheets. When you sign up, you'll connect your Google account (OAuth secure authentication), and Procelyn will create spreadsheets directly in your Google Drive. All extracted invoice data is automatically added to your spreadsheets, and you maintain full control and ownership of your data in your own Google account.

Question 5

Can Procelyn extract data from handwritten invoices?

Accepted Answer

Procelyn is optimized for printed and digital invoices, where our AI achieves the highest accuracy. While our Google Gemini AI can attempt to read clear handwriting, the accuracy may vary depending on legibility. For best results, we recommend using Procelyn with typed or printed invoices. If you frequently work with handwritten invoices, please contact us to discuss your specific needs.

Question 6

Who should use Procelyn?

Accepted Answer

Procelyn is ideal for SMEs, freelancers, accountants, bookkeepers, and small business owners who regularly process invoices. If you spend more than 30 minutes per week manually entering invoice data into spreadsheets, Procelyn can save you significant time. It's particularly valuable for accounting professionals managing multiple clients, e-commerce businesses tracking supplier invoices, and consultants tracking project expenses.

Question 7

How much time does Procelyn save?

Accepted Answer

On average, manually entering a single invoice takes 3-5 minutes. With Procelyn, processing that same invoice takes less than 30 seconds. If you process 20 invoices per week, that's a time savings of 60-90 minutes weekly, or 50-75 hours annually. Beyond time savings, Procelyn eliminates human data entry errors, ensuring your financial records are accurate from the start.

Question 8

Can I use Procelyn for expense tracking?

Accepted Answer

Absolutely. Procelyn is excellent for expense tracking and management. Upload receipts and invoices from vendors, suppliers, or service providers, and all the data is automatically organized in your Google Sheet. You can create dedicated spreadsheets for different expense categories, projects, or clients. The extracted data includes dates, amounts, and vendor information, making expense reporting and tax preparation much easier.

Question 9

Is Procelyn suitable for freelancers?

Accepted Answer

Yes, Procelyn is perfect for freelancers and solo professionals. Our Starter plan is designed specifically for freelancers who need to track their business expenses efficiently. Process up to 50 invoices monthly for just $19, with no long-term commitment (or save 17% with our annual plan at $190/year). Freelancers use Procelyn to track supplier invoices, client expenses, and tax-deductible purchases, making tax time stress-free.

Question 10

How much does Procelyn cost?

Accepted Answer

Procelyn offers flexible plans to fit your needs: Start with a 14-day free trial (5 invoices included, no credit card required). After that, choose Starter (50 invoices/month at $19/month or $190/year) or Professional (200 invoices/month at $49/month or $490/year). Annual plans save you 17%. All plans include unlimited Google Sheets, AI-powered extraction with Google Gemini, and secure Google Drive integration. You can upgrade, downgrade, or cancel anytime. Additional invoices beyond your monthly limit cost $0.19 each (Starter) or $0.15 each (Professional).

Question 11

Is there a free trial?

Accepted Answer

Yes, all new accounts get a 14-day free trial with 5 invoices included, no credit card required. This allows you to test all features including AI extraction, Google Sheets integration, and our user interface before committing to a paid plan. After your trial ends, you'll need to select a paid plan to continue processing invoices. Upgrading takes just one click.

Question 12

What's included in the free trial?

Accepted Answer

The 14-day free trial includes 5 invoice processing credits, unlimited Google Sheets creation, full AI-powered data extraction using Google Gemini, secure Google OAuth authentication, and access to all core features. The only limitation is the number of invoices you can process during the trial period. There are no feature restrictions or hidden fees. It's a complete, functional version of Procelyn so you can fully evaluate the platform.

Question 13

Is my invoice data secure?

Accepted Answer

Yes, security is our top priority. Procelyn uses bank-level encryption for all data transmission and storage. We authenticate via Google OAuth (no passwords to manage), and your invoice data is processed securely through Google Cloud infrastructure. Your spreadsheets remain in your own Google Drive account—we never take ownership of your data. We're compliant with GDPR regulations for European users, and uploaded invoice files are automatically deleted after processing.

Question 14

Does Procelyn integrate with accounting software?

Accepted Answer

Currently, Procelyn focuses on Google Sheets integration, which offers maximum flexibility. However, most accounting software (like Holded, Sage, or Zoho Books) can import data from CSV files exported from Google Sheets. This means you can use Procelyn as a bridge: invoices → Procelyn → Google Sheets → export to CSV → import to your accounting software. Direct integrations with popular accounting platforms are on our roadmap for 2025.

Question 15

Can I use Procelyn on mobile?

Accepted Answer

Yes, Procelyn is fully mobile-responsive and works on smartphones and tablets. You can access Procelyn through any modern mobile browser (Safari, Chrome, Firefox). Simply log in, upload invoice photos from your phone's camera or files, and the AI will process them just like on desktop. The mobile experience is optimized for quick invoice uploads on the go, perfect for capturing receipts immediately after business meetings or purchases.

Question 16

How is Procelyn different from manual data entry?

Accepted Answer

Manual data entry is time-consuming, error-prone, and tedious. A single typo can cause accounting discrepancies. Procelyn automates the entire process: what takes 5 minutes manually takes 30 seconds with AI. Beyond speed, Procelyn ensures consistency—extracted data follows the same format every time. You eliminate the mental fatigue of repetitive data entry and can focus on higher-value tasks like financial analysis, client relationships, or business growth.

Question 17

Procelyn vs traditional OCR software?

Accepted Answer

Traditional OCR (Optical Character Recognition) software simply converts images to text—you still need to manually organize and enter the data into spreadsheets. Procelyn goes beyond OCR by using advanced AI (Google Gemini) that understands invoice structure, identifies specific fields (amounts, dates, vendors, tax), and automatically populates your Google Sheets in the correct format. It's intelligent extraction plus automation, not just text recognition.

Question 18

Best invoice automation tool for SMEs?

Accepted Answer

Procelyn is specifically designed for small and medium enterprises. Our AI-powered solution understands various invoice formats, tax structures, and business practices. We support multi-language invoices, offer transparent USD pricing, and provide responsive customer support. Our Google Sheets integration means no expensive software to install—just use tools you already know, making it perfect for businesses of any size.

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